Pleasant Hill Aquatics

Non-Meet Job Descriptions

PHAST Swim Team Functions/Events Descriptions (subject to change)

Prior to signing up, please consider the dates and descriptions of each committee. Each event has a budget and you will be reimbursed for items purchased for the specific event. If you have questions about your budget, please message Manami Kunz

• Swim-a-palooza- (NOT IN 2026) 1 Chair (4 points), 6 committee members (2 points each). Responsibilities include planning the activity, advertising to the team, creating and handing out pledge sheets, purchasing snacks for the event and prizes for the winners, and working at the event. The goal of the event is to raise at least $1,000 in funds to go towards the swim team budget.

• Triathlon - 2 members (2 points each). Works with the Fundraiser Chair to help with the day of event.  Responsibilities include: set-up and clean up, supervising and help with award distribution.

• Age Group Parties -Co-Chair (2 points each) Responsibilities include: advertising party to the age group, planning snacks, games and possibly a craft project for the event, and purchasing all needed party supplies. The party is a team building event for the swimmers to get to know their peers better and to foster new friendships and strengthen current ones. We discourage parties "at the movies". Must be available for the pre-scheduled party date –NO switching! The 15-18 party member must be a driver/chaperone to Santa Cruz- no exceptions. All other parties must be held at the PHA pool. The party should start on or after 12:30 p.m. and last a minimum of 90 minutes.
• Pancake Breakfast - 1 Chair (6 points) and 2 members per each day (2 points each day of work). Responsibilities include: purchasing food, drinks, and supplies for three breakfasts, meal set-up, preparation, service and clean-up. 

• Pasta Feed - 2 Co-Chairs (2 points each). Responsibilities include: menu planning, creation of sign-up poster and publicity flyers, purchasing of all needed supplies, set-up and clean up

• Movie Night - 2026 Fundraiser Event: Parents Night Out. 

• Team Photographer - points exempt (Team Photographer / Videographer / DVD Maker)-This job requires that you have your own equipment: iphone or nice digital camera, SLR camera/s preferably with several lenses, video camera/iphone, underwater camera (optional), scanner, external hard drive to host photos and video editing software like iMovie or Final Cut Pro.
  • Must be available to take photos at most events including: practices – all age levels and Emperors, swim meets, Time Trials, Backward Penguin Invitational, 12 & Under sleepover, Fourth of July Parade, spirit week, PHAST PHUN, Pasta Feed, and the DCSL League Meet, etc.
  • Must be willing to blend into the background, stalk the teenage area, keep track of 200 kids and be sure they’re all included! Must be patient to wait for that special shot of a 6 & Under slurping noodles, the kids pushing a coach into the pool or a parent sporting a speedo at the PHAST PHUN meet.
  • Must be able to edit, edit and edit again. It is most time-consuming at home.
  • Must keep a list of “possible PHAST songs” on your phone all year long!
  • Must collect photos from the Graduating Penguin families to create a tear-jerking finale!
  • Optional: make a poster of 20 or so Guess Who photos for Award’s Night, make a game sheet, award a winner the DVD.

• Team Photographer Assistant- 1 member (8 points) Assists the photographer in all his/her duties. Also coordinate photos of Swimmer of the Week.

• Swimtopia Manager - (points exempt) Oversees all areas of the Swimtopia PHAST website and related swim team registrations. Manager should grow into this role and be able to see gaps and fill them. Position is handled from home and mostly focuses on time spent in the new year before the swim team season begins.
  • Set up Registration for Spring Swim Clinic
  • Set up Registration for Normal Swim Season
  • Set up Registration for Fall Swim Clinic
  • Input Meets
  • Input Social Events
  • Manage Site Tabs with updated information given by the Directors.Example - Coaches Bio’s, Clinic Information, Meet Information.
  • Update site with fun and timely information: Example - new photos,exciting news.

• New Family Welcoming Ambassador - 1 Chair (4 points) Responsibilities include welcoming new swim team families and introducing them to the ins and outs of swim team to make the season less stressful. Be the point person for new families if they have simple questions or concerns. Help coordinate the new family welcome event at the beginning of the season.
• Awards Night – 1 chair (4 points) 1 committee member (2 points). Responsibilities include: dessert menu planning and purchasing of all needed supplies, decorations, set-up, serving and clean up. Assist directors with Award & Trophy distribution.

• Poster Maker - 1 member (4 points). Responsibilities include: purchasing supplies and designing spirit and welcome posters for all home swim meets. Minimum sign size is 2'x4'.
• 12 & Under Sleepover - 1 Chair (4 points) and 1 day of helper (2 points each). Responsibilities include: planning, advertising, and supervising this overnight event, including games and breakfast.
• Buddy Program Coordinator- 1 Chair (12 points) and member (6 points) Responsibilities include: planning, advertising and creation of a sign-up poster, pairing of buddies, organizing various “buddy events” throughout the swim season.

• Banner - 1 member (6 points). Responsibilities include: design and make the team banner to be used at our DCSL meet; buy the materials needed for it. The person can choose to sew, glue or find other method of making the banner. Needs to be ready the weekend before Spirit Week!

• Event Chair -points exempt position. Ready to bring the PHUN to help in overseeing party chairs and creating and executing events. Chair will need to remain in constant communication to further define and shape this role
  • Oversee age group parties, movie night, and sleepover. These events all have chairs role will check in and make sure they are on time and on track and assist if necessary.
  • Assist the PHAST PHUN and Pasta Feed team to plan and execute events (in conjunction with the Spirit Chairs)
  • Check in periodically with the Spirit Chair to see if they need any assistance/support.
  • Organize/create post League event.

• Spirit Chairs (2 people- points exempt). Spirit Chairs will be responsible for overseeing all things spirit related for our mighty penguins! This person should have a genuine and deep connection to our team and desire to see the summer infused with fun and cheer. Chairs will need to remain in constant communication to further define and shape this role. They will specifically be involved in the planning and execution of Spirit week before DCSL and for fun spirit related incentives at the DCSL Meet!
  • Oversee, plan and execute Spirit Week at end of the season. To include daily activities, quilts hung up, trophies displayed, posters to be created and hung up at league and taken down, team area at league for inspiration, etc.
  • Assist with Phast PHUN meet planning and executing to bring out cheer and fun - example ... simple decorations - cheers - special ways to celebrate the emperor's first swim - etc.
  • Assist with pre-DCSL meet Pasta Feed planning and executing of fun pieces of the night to include pool belly flop contest, coaches' speeches, league rallying, and farewell to outgoing 15/18’s. Create an event of this evening fitting for a proper league pump up and send off for outgoing penguins.
  • Work with coaching team to ensure cheers happen at every meet.
  • Consider and execute if reasonable themes for home meets for dress up and fun! Ex: Hawaiian, Wacky Shirts/Hair/Hats, etc.
  • Ensure a cheer happens at League. Work with coaches on timing, location, and spreading the words to the families. Any additional league team spirit cohesive-ness ideas welcomed.

• PHAST Pharies: 1 Chair (6 points) and 6 members (2 points). Responsible for chalking driveways and delivering goodies to all PHAST Phamilies. Chairperson will use myrouteonline.com to plan routes for 6 vehicles and also purchase bags, red and black sharpies, and small/cheap goodies for delivery. All 6 committee members must be available the evening before League to safely drive a small group of teenage swimmers to each PHAST home.  No subs allowed

• Coach Appreciation - 1 Chair (6 points) Responsibilities include: planning, purchasing supplies, and organizing various events such as meals, treats, posters, etc. for our coaches. The main reason of this position is to spoil our coaches with a "lunch/ treat" once a week, for the 8 weeks of swim season (not pre-season). Fridays are best, set up around noon, clean up at 1.
• Kitchen Crew- 9 members (points exempt) At the direction of the snack bar coordinator, prepares food (chopping lettuce/tomatoes etc) and/or shops for food for 6 home meets. Assists as needed with preparing/setting up the snack shack prior to meet.