Pleasant Hill Aquatics

Regardless of the type of meet or event you are attending you will need to commit each of your swimmers to the particular meet/event or they will not be entered. Choose the meet/event under the Signup Calendar on Swimtopia and click the particular meet/event green "Open" button. Choose "Edit" and individually select the status for each of your swimmers.

Google Form Scratch Link

You may change the status of a swimmer yourself if the meet is more than 1 week away (Invitationals are different).  Its it's 1-7 days before the meet, you will need to fill out Google Form (above) .  Please contact the Meet Data Team if you would like to add your swimmer to an event and the event is already closed.

Swim Meet JOB Assignment - Check-In

Prior to the Meet:

Review your job assignments under "My Account". If you are signed up for a job, it will be listed there. If your account is not linked to your partner's account, you will NOT see the jobs they are assigned to. Make sure they also log in to review their job assignments or change all assignments to the active account. Email [email protected] if you need assistance.

Swimtopia will NOT send out an automated email reminder.  Please make sure you are aware of the jobs you have signed up for so you are not fined and our team is not left stranded without workers. 

At Swim Meet:

• Workers check-in with the Jobs Assistant Person, Jessica Cooper, no later than 30 minutes before the start of the meet. (8:30 for most Sat meets and 5pm for most Wed meets, review each meet schedule to ensure you arrive on time)
• Set-up & Clean-up workers need to arrive by 7:00 a.m. for Saturday meets and 4:00 p.m. for Wednesday night meets. Check-in with the Set-up/Clean-up Coordinators who can relay to the Jobs Assistant that they showed up for their job.  Do NOT forget to help with clean-up at the end of the meet. 
• Snack Shack workers and BBQ’s must arrive by 7:45 a.m. for Saturday meets and 4:30 p.m. for Wednesday night meets, or as directed by the snack shack coordinator.
• Workers not checked-in on time are considered delinquent in the fulfillment of their job obligations and are subject to a fine, which will be $100/point.  
• If you have hired a sub to work your job, please make sure they are aware of the time required for check-in.  You will be responsible for the job if they do not show up and will be fined if necessary.

All Stars, time standard, and POP Times Penguin patches will now be handled on an honor system.  If your child has earned a star and/or popped their time, please help yourself, adults only, to the appropriate patches in the coaches breezeway. Please note, your child will only earn a particular colored star once for achieving that time per season.

Ribbons collecting dust that your child doesn't care for anymore?  Please consider bringing them to our ribbon donation box (in the life guard shack) to have them reused.  We are aiming to cut down on our waste and recognize that some children may not be interested in their ribbons anymore.  Only ribbons that match our current style please. TIA!