Meet Job Descriptions

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Swim Meet Job Descriptions

PHAST Swim Meet Job Descriptions (subject to change).

Before signing up for jobs, please consider the following descriptions:

Announcer: (3 points) (Training required) Uses P.A. system to broadcast upcoming events, race results and other miscellaneous announcements.
AV Support: (2 points) Help set up the AV system before meets and put away equipment after the meet.
Barbequer: (2 points) Set up, operate and clean the grill for the snack bar at home meets. Must thoroughly clean the grill after the meet. Responsible for grilling our delicious snack menu items!

Buddy Helper: (2 points) Help manage and execute the Buddy Activity during the meet in coordination with the Buddy Coordinators
Clerk of the Course: (1 points) Must arrive 60 min. prior to every meet. Check in all swimmers as they show up for a swim meet. Notify the coaches & computer room supervisor(s) of any swimmer(s) that do not show.

Computer Room Supervisor: (3 points) (Training required) Sets up the computer desk and coordinates distribution of scratch changes. Coordinates flow of race results, correcting any clerical mistakes and discrepancies arising from race disqualification. Supervises the operations of the Timers and Recorders to ensure time slips are filled out correctly. Supervises the computer room and ribbon labeling operations. Instructs the runners at the beginning of the meet on what their duties are. Imports results from timing console, makes corrections and changes as necessary, prints reports and labels for the Ribbon Labelers. Must be flexible to remain 15-20 minutes after the meet ends.

Head Timer: (2 points) Covers times for all lanes by operating two stopwatches. Delivers stopwatches during a race when a timer signals for assistance.
*Download and review specific instructions below before meet assignment.

IT Specialist: (points exempt) (training required) Must have knowledge of software/hardware. The IT specialist will be responsible for the set up of the score board and operational system of the meet. Must arrive 1 hour before the start of the meet to (likely to be less once the person is familiar with the equipment, software and tasks) and must be available during the meet until the end to solve any technical issues. No need to stay for take down. Home meets only. Will be split between two families, working 4 meets total.
Jobs Assistant: (points exempt) Checks in all workers at the start of the meet. Sets up Job Supplies, Clipboards, and Aprons. Available to answer job specific questions and to find workers if missing during the meet.

Recorder: (2 points) – In the event an opposing team does not use a Colorado Timing System, this position records event numbers and race specifics (swimmers name, age group, stroke, heat and lane number) for each event. Records three swim times from the Timers and designates the middle time as the official time.

Referee: (points exempt) (Training required) Previous Stroke & Turn experience required. Approves stroke and turn disqualification. Works with Starter to begin each race.

Relief Officials: (points exempt) (Training required) Gives officials (referee, starter, stroke and turn) a break or fills in if one official is absent.

Relief Worker: (1 point) Will fill a variety of positions during a meet. Fills in where needed at the meet including replacing an absent worker or providing relief for timers, snack bar workers, shepherds, desk help, etc. Requires flexibility. Must check in every 20-30 min to offer relief. Relief Worker is not permitted to leave the premises during the Meet.
*Download and review specific meet instructions below before meet assignment. Read over meet jobs to be fully prepared for role.

Relief Timer: (2 points) Fill in to time the entirety of the meet should a timer not be able to fulfill their job. If all timers are present, must check in every 20-30 min to offer relief. If you have to time for the entirety of the meet, restroom breaks are allowed by brief relief from a PHA relief worker. Relief Timer is not permitted to leave the premises during the Meet.
*Download and review specific meet instructions below before meet assignment. Read over meet jobs to be fully prepared for role.
Results Auditor: (3 points) Receives lane slips from the Runner and arranges them in event and lane order. Reviews printout of results from computer and checks for problems compared to recording slips from timers. Gives final correct results to Runner. Must be flexible to remain 10 minutes after the meet ends.

Ribbon Labeler: (1 points) Places the computer generated labels on ribbons then place them in the appropriate family file. Ribbons for Home Meets to be done after the meet. Ribbons for Away Meets an accordion file folder will be given to file ribbons alphabetically by last name. Ribbons must be filed into family files back at the pool before the next meet.
*Download and review specific instructions below before meet assignment..

Runner: (2 points) Picks up the lane slips from the Timer/Recorder, delivering them to the Computer Desk after each race. Picks up race results from the Auditor. Delivers one copy of results to the Announcer and posts one copy on the results board after each race is complete. Picks up DQ slips from the Stroke and Turn, have it approved by the Meet Referee, and deliver them to the Computer Desk.
*Download and review specific instructions below before meet assignment.

Set-Up & Clean-Up: (2 points) Saturday meet workers must arrive by 7:00 a.m. Saturday; Wednesday meet workers must arrive by 3:30pm. Set-up and clean-up of equipment: lane lines, chairs, easy-ups, parking lot signage, rope off pool deck, etc. Must remain 30 minutes or as long as needed after the meet ends for clean up.
Head Shepard (2 points): acts as "gate keeper" in the waiting are for the 8&under swimmers to help them line up and get to their blocks correctly. Parents will be responsible for getting their swimmer to the waiting area. Shepherds will no longer be walking around collecting young swimmers but will be waiting at the penguin pad

Snack Shack Crew: (3 points) As a snack shack crew member you will work all of your swim meet job assignments in the snack shack. Saturday workers must arrive by 7:15 a.m. and Wednesday workers by 4:30 p.m. (4:00 p.m. for early start). Assist in food preparation, snack bar set-up, food sales and post-meet clean up. Must be flexible to remain after the meet ends for clean up.

Sno-Cone Sales (1 points): Set up sno-cone machine, make and sell sno-cones during the swim meet. Work with snack shack manager to obtain change and turn in cash at the end of the meet. Clean up and put away sno-cone machine.

Starter: (points exempt) (Training required) Communicates with Timers, Referee and swimmers prior to each heat. Starts each heat using the P.A. and Colorado Starting Systems.

Stroke & Turn Judge: (points exempt) (Training required) Must attend and successfully complete the May League Stroke & Turn Clinic. Judges each swim to ensure fairness. Writes and delivers disqualification slips upon infractions.

Timer: (2 points) Responsible for timing each race in an assigned lane. Additionally each timer will take one more role - Stopwatch for back up, Recorder, and Backstroke Paddle. Must be seated for training 30 minutes before the start of the meet. Please note that restroom breaks are allowed with a PHA relief worker stepping into your role briefly.
*Download and review specific instructions below before meet assignment.
Timing Console Operator: (3 points) (Training required) Runs the timing console during the meet in the computer office.
Timer Coordinator (points exempt): Is the main point person for all families who will be timing throughout the swim season. In charge of sending out training videos and instructions to families prior to the meet. Will need to be available day-of the meet to provide on-site training/re-training for alternates/subs